Tender Irregularities at Gitugi Girls: Auditor General Demands EACC Investigation


The latest auditor general report for the fiscal year ending June 30, 2024, has disclosed a significant tender scam at Gitugi Girls, under the leadership of Principal Madam Mrs. E. W. Kihara.

 

According to the findings of the report, the school is likely to have lost funds that were misappropriated by a cartel operating under Kihara's supervision, who is undoubtedly a beneficiary of these actions.

 

Stakeholders are expressing their support for the report and are calling for a more in-depth investigation aimed at taking action against Madam Kihara. Teachers have voiced concerns regarding her management style, stating that those who hold differing opinions are subjected to victimization.

 

Members of the Parents' Association allege that she employs coercion, threats, and intimidation to compel them to endorse illegal activities that directly benefit her.

 

The report indicates that an analysis of payment vouchers and procurement records showed that the School disbursed a total of Kshs.3,571,760 to a Supplier from the school fund account.

 

These payments were made for the provision of groceries and other food items, which were acquired through the Request for Quotation procurement method. However, the total purchases surpassed the allowable threshold limit of Kshs.3,000,000 for utilizing requests for quotations.

 

This action contravened Section 105(a) of the Public Procurement and Asset Disposal Act, 2015, which stipulates that a procuring entity may employ a request for quotations from the supplier register for procurement only if the estimated value of the goods, works, or non-consultancy services being procured is less than or equal to the maximum value set for using requests for quotations as outlined in the Regulations. Consequently, the School Management was found to be in violation of the law.

 

A review of the records submitted for audit revealed instances where the school received rent payments from staff residing in staff quarters in cash.

 

However, this cash was not deposited in a timely manner, resulting in Kshs.49,000 received during the review period not being banked into the school fund account. Consequently, the presence of effective controls over cash collections could not be verified.

 

The audit was carried out in accordance with ISSAIs 2315 and 2330. These standards necessitate that I plan and execute the audit to ensure that effective processes and systems of internal controls, risk management, and overall governance are functioning effectively in all material respects.

 

The School received operational capitation grants totaling Kshs.5,886,426 during the review period, of which Kshs.2,660,000 was designated for infrastructure funds. However, the School Management delayed the transfer of these funds to the infrastructure account for more than fifteen (15) days.

 

This delay was in violation of the Ministry of Education Circular No: MOE.HQSl3l13l3 dated 16 June 2021, which mandated that infrastructure grants, along with maintenance and improvement funds, be transferred to the school infrastructure account within fifteen days of receipt in the operations account.

 

Therefore, Management was in violation of the law.

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