The Auditor General has raised concerns regarding Principal Phoebe Muiva in relation to the irregular payment of Sh353,573 to the school sponsors

 


The Auditor General has uncovered a fraudulent scheme in which Phoebe Muiva, the principal of Mbitini Girls High School, improperly authorized payments to the school’s sponsors.

The report indicates that these payments are not only irregular but also illegal, necessitating further investigation to ensure that both the recipients and the approving authority (the principal) are required to return the improperly obtained funds.

Stakeholders are now insisting that Muiva undergo an investigation based on the findings of the report, and that appropriate measures be taken to ensure the recovery of the aforementioned funds.

The report states that the statement of receipts and payments shows a total of Kshs.56,325,573 in relation to boarding and school funds, as detailed in Note 9 of the financial statements.

This total includes Kshs.353,000 attributed to sponsor levies and facilitation. This situation contravenes Section 27(c)(e) and 56(7) of the Basic Education Act, 2013, which mandates that sponsors are responsible for providing supervisory and advisory services related to spiritual development in schools, including the appointment of Chaplains at their own expense, as well as offering financial and infrastructural support that should significantly aid the School's development and impact. No evidence has been presented to verify that the sponsor has fulfilled any role beyond imposing a levy on the School, which is against the law.

Consequently, the Management has violated legal provisions. The school is currently facing significant outstanding bills totaling Kshs.301,350, which have remained unpaid for over a year. Contractors and suppliers are not receiving timely payments, despite parents fulfilling their school fee obligations; failure to pay results in students being sent home.

This is in opposition to Section 53(8) of the Public Procurement and Assets Disposal Act, 2015, which stipulates that an Accounting Officer must not initiate any procurement processes until they are assured that adequate funds to fulfill the obligations of the resulting contract(s) are included in the approved budget estimates. In this context, there exists a risk of losing public funds due to litigations, interest, and penalties.

The statement of assets and liabilities indicates an accounts receivables balance of Kshs. 17,787,035, as detailed in Note 13 of the financial statements. This total includes a student debtors balance of Kshs. 17,744,295, of which Kshs. 10,476,076, or 59% of the total, pertains to outstanding fees from continuing students, while Kshs. 7,268,219, or 41% of the total, is owed by students who had completed their studies at the time of reporting.

Additionally, there was no documented policy for evaluating and impairing long-standing fees, which raises concerns regarding the accurate representation of the accounts receivables balance.

Consequently, the accuracy, completeness, and recoverability of the school fees arrears amounting to Kshs. 7,268,219 from students who have finished their studies could not be verified.

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